SO-SR Duties

• Be responsible for the recording and subsequent publication of the minutes of the
• Division when it meets in official sessions.
  
• Maintain close liaison with the District and Flotilla Secretary/Records Staff Officers.
  
• Maintain a current record of Division Officers, committee assignments and such other appointments as may be made by the DCDR.
  
• Maintain a current list of Flotilla Officers and Staffs.
  
• Maintain such other records as may be required to ensure the correctness and continuity of administration.
  
• Be prepared to assist the Flotillas with any workshops, seminars and training sessions called, particularly those for the training of elected and staff officers.
  
• Take positive steps to ensure that the FSOs-SR are well trained. Conduct whatever workshops and/or training program(s) may be necessary to ensure that District policy is followed in your program.
  
• Initiate and maintain contact with the DSO-SR.
  
• Assume staff responsibility for matters pertaining to administrative and personnel reporting.
  
• Maintain a copy of the correct Alpha listing, and cooperate with the Information System Staff Officer, as required, in ensuring the members records in AUXMIS are correct.
  
• Maintain a copy of the Division Standing Rules and other records as may be required to ensure the correctness and continuity of administration.
  
• At least twice a year, communicate with all FSOs-SR to remind them of the proper distribution for the Flotilla Minutes. A mailing should also be sent as an introduction prior to the start of the year, with any directions, procedures and reminders that may be necessary to start new FSOs-SR off in the right direction.
  
• Conduct ballot by mail when so directed.
  
• Prepare and mail notices of all Division Board meetings.
  
• Prepare correspondence for signature of the Division Commander.
  
• Submit articles to the Division Publication when deemed necessary to keep the Flotilla members within the Division informed or when requested.